NHCA Call for Papers & Policy Agreements

Commercialism Policy Agreement: NHCA programs (including posters, platform presentations, luncheon, keynote speaker and forum panels) are noncommercial opportunities for professional education. Specific product endorsements are prohibited. The NHCA programs may not be used for direct promotion of a presenter’s products, services, or monetary self-interest. For research based presentations, the focus of the presentation must be on the performance outcomes rather than on the particular products or services involved, although it is recognized that to accurately describe the research the presenter’s or author’s employment affiliation, use of that affiliation’s logo in a non-prominent manner, or brief acknowledgment of research sponsors. Commercial logos are limited to title and acknowledgements slides only.

Recorded Presentation and Materials: Presentation materials include (but are not limited to) slides, posters, handouts, and other related materials used for presentations at the annual Conference. Presentation materials shall be electronically submitted for workshops, platform presentations, and posters during the two-week period prior to Conference. All presentation materials will be placed in the NHCA Conference Archives. For the virtual conference your materials include the full recording of your presentation. The Archives will be managed by Civica. Materials in the Archives will be accessible to members of the Executive Council, the Program Task Force, and an ad-hoc Committee for Ethical Practice (if such is formed) only in the event that 1) a formal (i.e., written) complaint is received by the Executive Council or Program Task Force, or 2) written feedback on the conference evaluation forms signals a possible violation of our disparagement or non-commercialism policies. Only the materials related to the complaint will be accessed. Archived materials will be destroyed two years after the presentation, provided no complaint has been received. Following the Conference, archived electronic presentation materials for platform presentations and breakout sessions will be posted in the Members Only section of the NHCA Website. Presenters may submit to NHCA a "cleaned-up” version of their slides or presentation materials if they wish to have that version posted instead. Presenters who have difficulty obtaining permissions to have their presentation materials posted will have their contact information posted, and the option to submit a written summary of their work to accompany their contact information.

Session Specific Distinctions

Live Presentations: Slides shall be electronically submitted to the NHCA Speaker Portal within two weeks of the Conference to be uploaded for attendee access and for the task force to have readily available in case there are technical problems that arise during the live session. Presenters whose employers or funding agencies do not allow presentations to be loaded onto a conference computer must load their slides onto an NHCA memory stick prior to the presentation to be archived. A copy of any physical materials shall be submitted.

Pre-Recorded Presentations: Slides shall be electronically submitted to the NHCA Speaker Portal  by February 1, 2021 to be be uploaded for attendees to have access to. Please submit your materials no later than 2 weeks prior to your recording deadline setup by the task force. 


Workshops: Slides will be electronically submitted to the NHCA Program Speaker Portal by February 1, 2021 to be archived. Workshop presenters will organize and record the Workshops in accordance with the NHCA Workshop Time Schedule. Workshop presenters have the option to make their slides (and any supporting materials) available upon request to workshop attendees. 

E-Posters: E-Posters shall be electronically submitted to the NHCA Speaker Portal by February 1, 2021 before the Conference to be archived prior to becoming available to Conference attendees. Poster Presenters are responsible for recording their presentation within powerpoint and submitting it by February 1, 2021 to NHCA Program Task Force.

Important Note: If a presenter fails to comply with all aspects of the presenter agreement/presenter policy, he/she may not be allowed to present at the NHCA Conference. If a presenter is unable to comply due to employer restrictions or some other issue, he/she must notify the Program Task Force in advance so that an acceptable accommodation can be worked out prior to the conference.

NHCA Call for Papers and Policy Agreement: In agreeing to make this presentation at NHCA, I hereby certify that my slides, my oral comments, and/or my demonstrations will in no way disparage another individual, organization, or company. Comparison of products or services will be limited to graphs or other similar displays of empirical data, and conclusions will be limited to those data. I hereby understand and agree that if I violate this policy, I will be subject to NHCA sanctions that are the choice of and imposed by the NHCA Ethical Practice Task Force, including but not limited to suspension from making future presentations at NHCA.

Permission Agreement: With your permission, conference presentations will be posted on the NHCA website, in the Members Only section, as they were presented at the conference.

If submitting a video I am willing to record my video live with the NHCA Program Task Force at a designated time for the 2021 NHCA Virtual Annual Conference by February 1, 2021. (There are about 4 live sessions that will be selected from the proposals to be presented to the attendees live, all other sessions selected for the conference with be pre-recorded prior to the conference and available starting the first day of the conference for attendees to watch on their own.) Session Format would be VIRTUAL if you would like to be considered for Live or Pre-Recorded

  • The length of the video should be between 25 and 30 minutes.  No longer than 35 minutes.
  • he video presentation will be recorded live through the Crowdcast platform and made available to attendees who purchase the conference through the NHCA LMS for purchase.
  • I will review my video prior to submission for appropriate background noise and environment.
  • I will use the provided 2021 NHCA Virtual Annual Conference background screen and/or presentation slide provided.
  • I will not use commercialism in my presentation or promote any specific company or product.

If presenting live stream session I will be presenting a live session during my allotted 30-60 minutes during the live portions of the conference February 26-27, 2021. (There are about 4 live sessions that will be selected from the proposals to be presented to the attendees live, all other sessions selected for the conference with be pre-recorded prior to the conference and available starting the first day of the conference for attendees to watch on their own.) Session Format would be VIRTUAL if you would like to be considered for Live or Pre-Recorded

  • I will attend the conference run through using the Crowdcast platform on February 17, 2021, for a tutorial and “how-to” for the day of my presentation.
  • I will have an NHCA provided moderator to monitor the chat/Q&A and ensure the streaming and integrity of the LIVE stream session.
  • I will ensure I have appropriate background noise and environment during my live session.
  • I will use the provided 2021 NHCA Virtual Annual Conference background screen and/or presentation slide provided.
  • I will not use commercialism in my presentation or promote any specific company or product.

For all presenters

  • During my presentation, I will not engage in any type of promotional marketing or selling of any product or service.
  • I agree to notify 2021 NHCA Virtual Annual Conference immediately in the event that an emergency should prevent me from meeting my obligation as a presenter.
  • To the best of my knowledge, my presentation does not violate any proprietary or personal rights of others (including any copyright, trademark and privacy rights), is factually accurate, and contains nothing defamatory or otherwise unlawful.  I have the full authority to enter into this agreement and have obtained all necessary permissions or licenses from any individuals or organizations whose material is included or used in my presentation.
  • I authorize the 2021 NHCA Virtual Annual Conference to use my name, likeness, photograph, and biographical data in connection with the use and promotion of the program.   
  •  I will upload session handouts via my presenter portal by February 1, 2021.